Santa Cruz County

Agenda Item
Accepted and filed
Oct 20, 2020 9:00 AM

Accept and file report on the status of the 2016-17 Winter Storm projects, and direct Public Works to return in May 2021 with an update, as recommended by the Deputy CAO/Director of Public Works


Department:DPW: Department AdministrationSponsors:Deputy CAO/Director of Public Works Matt Machado
Category:DPW PROG. - Board LetterProjects:Master Calendar
Functions:Land Use & Community Services


  1. Board Memo
  2. 2016-17 Storms Update Attachment

Financial Impact

FEMA has obligated $38,651,056 in funding of a total $55,045,928 in estimated Roads storm damages, with $12,739,012 invoiced to FEMA and $841,130 invoiced to SB1 to date. FHWA has obligated $48,627,254 of an estimated $66,338,118 in storm damages with $18,695,431 invoiced to FHWA and $2,483,846 invoiced to SB1 to date. For other sections in Public Works, which include County Service Areas, Flood Control Zone 7 and Pajaro Storm Drain Maintenance District, a total of $4,843,297 has been obligated and $1,977,394 has been received.

Board Letter

Recommended Actions

1)              Accept and file report on status of 2016-17 Winter Storm projects; and


2)              Direct Public Works to return in May 2021 with an update for the Board.


Executive Summary

On April 14, 2020, the Board directed Public Works to return in September 2020, and provide an update on the 2016-17 Winter Storms projects.  On September 15, 2020, this item was deferred until the October 20, 2020 meeting.



The Public Works Department has provided periodic updates to the Board on the status of the 2016-17 Winter Storms projects, including estimated damage costs, funds expended, amounts obligated for reimbursement and amounts invoiced for reimbursement from FEMA and FHWA.



There are currently 124 Federal Emergency Management Agency (FEMA) storm-related projects (95 Roads, 23 Road CSA's, 6 Parks) with a total of 123 projects obligated and 1 Project Worksheet (PW) still pending approval.


Public Works has made significant progress in getting PW's approved and obligated.  There are currently 6 version requests and 1 appeal pending with FEMA.  Public Works will continue to work closely with Cal OES and FEMA to receive funding obligations for these remaining PWs.


There are currently 95 Federal Highway Administration (FHWA) storm-related projects with approved Damage Assessment Forms (DAF).  Of these 95 sites, construction has been completed on 18 sites, 22 sites are in construction, 53 sites are in design development and 2 project have been dropped. 


Of the 95 FHWA projects, 26 projects worth $13 million have not yet received authorization for construction from Caltrans and require additional time extensions.  Additional time extensions are needed for projects that do not have construction approval from Caltrans after the prior one-year time extension has expired.  Construction approval documentation from Caltrans is called an E-76.  To obtain an E-76 we must submit a Request for Authorization document (RFA).  RFA’s are documentation showing that we have environmental documentation in place, a completed design, and right of way certification.  FHWA has a process whereby if an agency has submitted their RFA, yet has not received their E-76, still requiring a time extension, the time extension consideration has a lower bar or threshold to meet.  Of these 26 projects requiring time extensions at September 30, 2020, an RFA has been submitted for 18 projects with a value of $8 million and 8 projects with a value of $5 million had extension requests filed without RFA's.  We anticipate the majority of the requested additional extensions to be granted.


Please see the attachments for detailed information regarding FEMA and FHWA project status, amounts obligated, expenditures to date, amounts submitted for reimbursement, and funding sources.


Strategic Plan Elements

3.A  (Reliable Transportation: Regional Mobility)
Improve road infrastructure and intra-county connectivity, and enhance commuting solutions;

3.B  (Reliable Transportation: Community Mobility)
Grow alternative transportation networks, and lower barriers to mobility; and

3.C  (Reliable Transportation: Local Roads)
Upgrade pavement conditions and road safety for everyone.

Meeting History

Oct 20, 2020 9:00 AM Video Board of Supervisors Regular Meeting
MOVER:John Leopold, First District Supervisor
SECONDER:Ryan Coonerty, Third District Supervisor
AYES:John Leopold, Zach Friend, Ryan Coonerty, Greg Caput, Bruce McPherson