Santa Cruz County
CA

Agenda Item
DOC-2020-836

Approve restoration of funding for food services staffing at the County’s adult correctional facilities, approve transfer of appropriations in the amount of $353,339 in the Sheriff's Office budget, and delay the deletion of food services positions to March 31, 2021, as recommended by the Sheriff-Coroner

Information

Department:Sheriff-CoronerSponsors:Sheriff-Coroner Jim Hart
Category:SO - Board LetterFunctions:Public Safety & Justice

Financial Impact

The Sheriff’s Office item includes no additional costs for the General Fund.

Board Letter

Recommended Action(s):

1.              Approve restoration of funding to continue food services staffing at the County’s adult correctional facilities until March 2021;

 

2.              Approve transfer of appropriations in the amount of $353,339 in the Sheriff's Office budget; and

 

3.              Delay the deletion of 8 Cooks and 1 Head Cook from December 31, 2020 to March 31, 2021.

 

Executive Summary

On August 18, 2020, the Board of Supervisors directed the Sheriff’s Office to work with the General Services Department to identify the best option for meal services for inmates at correctional facilities including but not limited to a Request for Proposal (RFP).

 

Background

On August 18, 2020, the Board of Supervisors approved the County’s Last Day Supplemental Budget that amended the Sheriff’s Office budget to include a plan to transfer food services to a contractor during Fiscal Year (FY) 2020-21. This approval extended the elimination of jail food service positions to an effective date of December 31, 2020. Subsequently, on August 18, 2020, the Board directed the Sheriff’s Office to work with the General Services Department to identify the best option for meal services at County correctional facilities including a RFP and report back to the Board with a selected food services vendor and contract once the process is completed.

 

Analysis

Included in the County's FY 2020-21 Last Day Supplemental Budget is the transfer of food services to a contracted vendor to prepare and deliver meals for inmates at three adult corrections facilities - Santa Cruz County Main Jail, Blaine Street Women’s Facility and Rountree Facility in Watsonville.  At any given time, an average of approximately 300 to 500 individuals are housed in County facilities.

 

Due to fiscal challenges caused by the COVID-19 pandemic resulting in over $3.8 million in budget reductions for the Sheriff’s Office, options are being sought to lower the cost of meal service at the County’s three adult corrections facilities while maintaining the highest quality meals provided to individuals housed in these facilities.

 

To initiate and advance a reduced cost and alternative food service program for inmates, essential discussion and planning continue between the Sheriff’s Office, SEIU, and Personnel and General Services Departments as required under Article 3.6 E. of the General Services Representation Unit Memorandum of Understanding (MOU).  In addition, it is anticipated that an RFP and the contract process would take approximately six months which is now expected to take additional time to complete by no later than early March 2021.

Body

Strategic Plan Element(s)

The FY 20-21 Supplemental Budget for the Sheriff-Coroner's Office meets the following Strategic Plan Goals:

 

1.A (Comprehensive Health and Safety: Health Equity)

1.B (Comprehensive Health and Safety: Community Support)

1.C (Comprehensive Health and Safety: Local Justice)

6.D (Operational Excellence: Continuous Improvement)

Meeting History

Oct 20, 2020 9:00 AM Video Board of Supervisors Regular Meeting
RESULT:APPROVED [UNANIMOUS]
MOVER:John Leopold, First District Supervisor
SECONDER:Ryan Coonerty, Third District Supervisor
AYES:John Leopold, Zach Friend, Ryan Coonerty, Greg Caput, Bruce McPherson

Discussion